Was dealing with a big Powerpoint presentation (PPT) file.

In the older PPT format, 6063 Kb.

When zipped, 4826 Kb. Not a bad saving given the number of pictures in it.

Here’s the interesting thing: in PPTX format: 3293 Kb.

Remembering that PPTX and other Office Open XML formats (DOCX, XLSX etc) do their compression on the file as a whole, not the individual componenets, so this is an interesting result.

Perhaps the old binary format is inherently less efficient/compressible than the new XML format.

Mind you, another big PPT I tried it with didn’t compress down as much; the PPTX was about the same size as the ZIPped PPT, so it obviously depends on the exact content

I was cleaning up my work mail, which is in Outlook using Exchange. I was staggered to see a relatively short email taking an inordinate amount of space.

Copied the text including headers to a text editor. It was 6300 bytes. But Outlook claimed it was taking 485 Kb — some 76 times the amount of text.

How can this be?

The message was in HTML format. Ah… Microsoft-generated HTML, a receipe for bloat. It seems particularly bad when the message contains a whole email trail.

So, using Outlook’s very handy Edit Message function (I’m surprised it’s not abused more often), I changed it to Plain Text. It’s not as if anything in there relied on the HTML in order to be legible.

Switcheroo, save, presto! 17 Kb. Not 6, but not 485 either. Much better.

Shame there isn’t an option to clean up MS HTML.

Another thing one can do is zip the attachments.

Here’s why I like CSS.

Here’s a table created in Microsoft Word and pasted into a CMS:


<table border="1" cellspacing="0" cellpadding="0" class="MsoNormalTable" style="border-collapse: collapse; border: medium none"><tbody><tr><td width="64" valign="top" style="border-right: #f0f0f0; padding-right: 5.4pt; border-top: windowtext 2.25pt solid; padding-left: 5.4pt; background: #4bacc6 0% 50%; padding-bottom: 0cm; border-left: #f0f0f0; width: 47.65pt; padding-top: 0cm; border-bottom: windowtext 2.25pt solid; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial"><strong><span style="color: white; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">&nbsp;</font></span></strong></td><td width="170" valign="top" style="border-right: #f0f0f0; padding-right: 5.4pt; border-top: windowtext 2.25pt solid; padding-left: 5.4pt; background: #4bacc6 0% 50%; padding-bottom: 0cm; border-left: #f0f0f0; width: 127.85pt; padding-top: 0cm; border-bottom: windowtext 2.25pt solid; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial"><strong><span style="color: white; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Description</font></span></strong><strong><span style="color: white; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">&nbsp;</font></span></strong></td><td width="335" valign="top" style="border-right: #f0f0f0; padding-right: 5.4pt; border-top: windowtext 2.25pt solid; padding-left: 5.4pt; background: #4bacc6 0% 50%; padding-bottom: 0cm; border-left: #f0f0f0; width: 250.95pt; padding-top: 0cm; border-bottom: windowtext 2.25pt solid; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial"><strong><span style="color: white; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">&nbsp;</font></span></strong></td></tr><tr style="height: 36.85pt; page-break-inside: avoid"><td rowspan="7" width="64" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #4bacc6 0% 50%; padding-bottom: 0cm; width: 47.65pt; padding-top: 0cm; height: 36.85pt; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><strong><span style="color: white; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Benefits</font></span></strong></td><td width="170" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #d8d8d8 0% 50%; padding-bottom: 0cm; width: 127.85pt; padding-top: 0cm; height: 36.85pt; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><span style="font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Low Total Cost of Ownership (TCO)</font></span></td><td width="335" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #d8d8d8 0% 50%; padding-bottom: 0cm; width: 250.95pt; padding-top: 0cm; height: 36.85pt; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">No up-front hardware or software costs</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Significantly less work effort to set-up a B2B integration solution since it involves&nbsp;mostly configuration tasks rather than programming</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Free use of online development interface&nbsp;for developers&nbsp;</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Data processing rates for usage&nbsp;are world&rsquo;s best</span></p></td></tr><tr><td width="170" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; padding-bottom: 0cm; width: 127.85pt; padding-top: 0cm; background-color: transparent; border: #f0f0f0"><span style="font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Best Return on Investment (ROI)</font></span></td><td width="335" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; padding-bottom: 0cm; width: 250.95pt; padding-top: 0cm; background-color: transparent; border: #f0f0f0"><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">ROI achieved sooner due to low up-front and on-going costs </span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Optimizes work effort since tasks removed or simplified</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Higher ROI due to removal of costs</span></p></td></tr><tr><td width="170" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #d8d8d8 0% 50%; padding-bottom: 0cm; width: 127.85pt; padding-top: 0cm; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><span style="font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Speed of Delivery</font></span></td><td width="335" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #d8d8d8 0% 50%; padding-bottom: 0cm; width: 250.95pt; padding-top: 0cm; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Solutions delivered in days and weeks rather than months and years</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">No requirement to establish and maintain hardware and software</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Support for standards reduces need for specialists and training</span></p></td></tr><tr><td width="170" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; padding-bottom: 0cm; width: 127.85pt; padding-top: 0cm; background-color: transparent; border: #f0f0f0"><span style="font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Control and Flexibility</font></span></td><td width="335" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; padding-bottom: 0cm; width: 250.95pt; padding-top: 0cm; background-color: transparent; border: #f0f0f0"><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Developers have full control over tenancies, design data and administration</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Development can be done anywhere at anytime</span></p></td></tr><tr><td width="170" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #d8d8d8 0% 50%; padding-bottom: 0cm; width: 127.85pt; padding-top: 0cm; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><span style="font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Guaranteed Service </font></span></td><td width="335" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #d8d8d8 0% 50%; padding-bottom: 0cm; width: 250.95pt; padding-top: 0cm; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Secure and reliable infrastructure </span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Guaranteed service level</span></p><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Data-back-up and disaster recovery provided </span></td></tr><tr><td width="170" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; padding-bottom: 0cm; width: 127.85pt; padding-top: 0cm; background-color: transparent; border: #f0f0f0"><span style="font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Market Leading Service</font></span></td><td width="335" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; padding-bottom: 0cm; width: 250.95pt; padding-top: 0cm; background-color: transparent; border: #f0f0f0"><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Most advanced functionality</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">First remotely configurable Integration, BPM and BI service</span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Wide support for industry standards and customizations</span></p></td></tr><tr><td width="170" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #d8d8d8 0% 50%; padding-bottom: 0cm; width: 127.85pt; padding-top: 0cm; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><span style="font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Future Proof</font></span></td><td width="335" valign="top" style="padding-right: 5.4pt; padding-left: 5.4pt; background: #d8d8d8 0% 50%; padding-bottom: 0cm; width: 250.95pt; padding-top: 0cm; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial; border: #f0f0f0"><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Quarterly releases ensure up-to-date functionality </span></p><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Upgrades are our responsibility</span></p></td></tr><tr><td width="64" valign="top" style="border-right: #f0f0f0; padding-right: 5.4pt; border-top: #f0f0f0; padding-left: 5.4pt; background: #4bacc6 0% 50%; padding-bottom: 0cm; border-left: #f0f0f0; width: 47.65pt; padding-top: 0cm; border-bottom: windowtext 2.25pt solid; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial"><strong><span style="color: white; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">&nbsp;</font></span></strong></td><td width="170" valign="top" style="border-right: #f0f0f0; padding-right: 5.4pt; border-top: #f0f0f0; padding-left: 5.4pt; padding-bottom: 0cm; border-left: #f0f0f0; width: 127.85pt; padding-top: 0cm; border-bottom: windowtext 2.25pt solid; background-color: transparent"><span style="font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;"><font size="2">Expert Assistance</font></span></td><td width="335" valign="top" style="border-right: #f0f0f0; padding-right: 5.4pt; border-top: #f0f0f0; padding-left: 5.4pt; padding-bottom: 0cm; border-left: #f0f0f0; width: 250.95pt; padding-top: 0cm; border-bottom: windowtext 2.25pt solid; background-color: transparent"><p style="margin: 0cm 0cm 4pt" class="MsoBodyText"><span style="font-size: 8pt; font-family: &#39;Calibri&#39;,&#39;sans-serif&#39;">Expertise and knowledge available for support, development, consulting and training</span></p></td></tr></tbody></table>


With a little CSS coding (held in an external file), it has become this:


<table class="featuretable">
  <tbody>
    <tr>
      <td class="ftop"></td>
      <td class="ftop">Description</td>
      <td class="ftop"></td>
    </tr>
    <tr>
      <td class="fside">Benefits</td>
      <td class="fd0">Low Total Cost of Ownership (TCO)</td>
      <td class="fd0">No up-front hardware or software
costs<br>
Significantly less work effort to set-up a B2B integration solution
since it involves mostly configuration tasks rather than programming<br>
Free use of online development interface for developers <br>
Data processing rates for usage are world’s best</td>
    </tr>
    <tr>
      <td class="fside"></td>
      <td class="fd1">Best Return on Investment (ROI)</td>
      <td class="fd1">ROI achieved sooner due to low
up-front and on-going costs<br>
Optimizes work effort since tasks removed or simplified<br>
Higher ROI due to removal of costs</td>
    </tr>
    <tr>
      <td class="fside"></td>
      <td class="fd0">Speed of Delivery</td>
      <td class="fd0">Solutions delivered in days and
weeks rather than months and years<br>
No requirement to establish and maintain hardware and software<br>
Support for standards reduces need for specialists and training</td>
    </tr>
    <tr>
      <td class="fside"></td>
      <td class="fd1">Control and Flexibility</td>
      <td class="fd1">Developers have full control over
tenancies, design data and administration<br>
Development can be done anywhere at anytime</td>
    </tr>
    <tr>
      <td class="fside"></td>
      <td class="fd0">Guaranteed Service</td>
      <td class="fd0">Secure and reliable infrastructure<br>
Guaranteed service level<br>
Data-back-up and disaster recovery provided</td>
    </tr>
    <tr>
      <td class="fside"></td>
      <td class="fd1">Market Leading Service</td>
      <td class="fd1">Most advanced functionality<br>
First remotely configurable Integration, BPM and BI service<br>
Wide support for industry standards and customizations</td>
    </tr>
    <tr>
      <td class="fside"></td>
      <td class="fd0">Future Proof</td>
      <td class="fd0">Quarterly releases ensure up-to-date
functionality<br>
Upgrades are our responsibility</td>
    </tr>
    <tr>
      <td class="fside"></td>
      <td class="fd0">Expert Assistance</td>
      <td class="fd0">Expertise and knowledge available
for support, development, consulting and training</td>
    </tr>
  </tbody>
</table>


Old version: 12250 bytes.

New version: 2490 bytes + 605 bytes of CSS. And much more maintainable, and it’ll be easier to change the table styles later.

OK, the new looks slightly different to the old (this was on purpose to enlarge the fonts a bit), but jeez.

It appears that almost nobody except Microsoft themselves are publishing documents in XPS format. Not really surprising — why would anybody use it over PDF, for which readers are near-universally installed?

Searching Google for XPS documents vs PDF documents:

Try as you might, you can’t get used to the Office 2007 ribbons, and you want the menus back?

There have been a few paid solutions, but here’s a free one (for non-commercial use): UBitMenu (Corporate licence applies for business usage for €10 + €0.65 per user).

It adds a Menu ribbon which has the traditional menus, with extra items added for new Office 2007 functionality. Neato; I’ll be giving this a try pronto.

(via Office Watch)

By the way, Office 2007 SP2 is due out on April 28th… this MS blog article previews some of the new features included. (via Malcolm)

Of all the useless error messages, this one would have to take the cake. I found it in a Word document tonight.

It appears to be caused by the author using Mac Word, and having pasted a picture into the document in some weird and wonderful way.

The error is useless, because I already have Quicktime installed on this machine. (I didn’t particularly want it; it came with iTunes.) And if it wants a particular decompressor, it would be very helpful if it gave me a hint as to which one, and where I should get it from.

I couldn’t even see a way of extracting the picture so I could try and throw it at another viewer program.

In this age of standards, when the vast majority of pictures flying about the place are either GIF, JPEG or PNG, and even proprietary standards like MS Word are almost universal, why on earth should I be getting an error message like this?

Evidently the only fix is to go back to the source (on the Mac) and change the picture to something more universal. Thankfully the document’s author was around, so I could do that. But who knows why Mac Word lets people insert pictures in this way in the first place. (Powerpoint is susceptible too.)

Conclusion? Blame Microsoft!

I use Outlook at work, and sometimes people send big attachments without zipping them up. Often they’re documents which are in the document management system anyway. Sigh.

Anyway, it’s easy enough to compress them within Outlook.

1. Open mail item.

2. Save attachment(s) to a temporary directory.

3. Zip (or whatever) the file. (See? 2Mb XLS down to 300Kb. Why didn’t the sender do that?)

4. In the email, click Edit / Edit Message on the menu. (This feature is a boon for fraudulent modification of emails, but also for compressing attachments.)

5. Right click on the attachment and Remove.

6. Drag the zip file into the email. (For some reason you can’t use the menu to insert an attachment like you can when composing. And the drag-drop has to land in the body section of the email.)

7. Save and Close the email.

Voila, a bunch of space saved.

I haven’t explored to see if the same method can be used in other mail clients.

Why do I keep getting these? They rarely happened in Outlook 2003.

I promise you, I did close Outlook properly. Just like I do every time. It’s good that this version can do the integrity check in the background, but I don’t see why it’s needed at all.

IMAP performance in this version is appalling. It rarely seems to stay connected to the IMAP server for more than a few seconds at a time. Just about all the time I need to keep reconnecting and/or do the Mark For Download / Process Marked Headers thing, which gets old really fast.

I like a lot of the other stuff in the new Outlook, but these are very irritating.

Admittedly I’ve only been using it for a short time, but here are my initial thoughts about Office 2007.

What I like about Office 2007

• the new navigation is sorta kinda logical
• PDF creation is a breeze; if only Acrobat were this smooth. (Not built-in; you need the download to do it.)
• new file formats: a bunch of XML wrapped up in a zip. At last, built-in compression, and a file format that can be hacked!

What I don’t like about Office 2007

• the new navigation means there’s a learning curve… and half the time old-style dialogue boxes and such popup, showing that really the redesign is only half complete
• severely limited colour schemes that break the Windows preferences
• Outlook seems slower – clunky, in fact, sometimes. And keeps complaining it was closed unexpectedly, even sometimes when it wasn’t.
• Outlook does strange things while writing emails, for instance removing a signature from the text when changing the account you’ll send it from.
• have to save in the old format when sending files around, as I can’t assume others have the compatibility pack

I’ve ranted before about applications which decide to implement their own standards for colours. iTunes is the classic example. In order to make it look all cool and hip and skivvy-wearing-Apple-like, it has subtle shades of grey on the title bar to indicate (ha!) whether it’s active or inactive.

So I’ve been playing around with Office 2007, and now I find they’ve done the same damn thing.

Here is Word 2007 when it’s active.

And here it is when it’s inactive.

Actually, no, wait, I might have got those mixed up. Which is precisely my point.

WinXP’s default colour scheme gives me nice bold title bars, which clearly prompt me as to what’s got focus, and what hasn’t. Office 2007 overrides this, ignoring any preferences I might have set in Windows.

Digging around the Office 2007 help, and sure enough there is a way to change it. Well, almost. Well, not quite. Actually no, there isn’t. All they give you is the option of three different colour schemes: Blue (default, pictured above), silver (which is so close to blue it might as well be the same) and black.

Black, as it happens, gives the most contrast between active and inactive title bars. But it’s not only ugly, it also totally grates against every other window under the XP colour scheme. Do I have to change my XP colour scheme to be equally ugly just so I don’t have clashing window colours? The only benefit is it appears to almost match Media Player 11.

I know MS wanted to break the mould with Office 2007, to radically change the user interface. And I kinda like the big goofy buttons. But this bloody title bar thing is very, VERY irritating.

You’ve only got a few hours left to get that cheap Microsoft Office 2007 for A$75… all you need is a student at an Australian university.

On the other hand, employees of companies that are in Microsoft’s Home Use Program can get it any time, for around A$40. Worth checking with your local IT people.

So, hands-up who is using a version of Office pre-2007 (or OpenOffice or an alternative) and has received a new format Office Open XML document (eg docx) from anybody?

I haven’t (I primarily use Office 2003). Subsequently (like most people I’m guessing) I haven’t gone and installed the updates to be able to read/write the formats. (Or have they arrived on my machine and I haven’t even noticed?)

Novell has released an OpenOffice translator for the format, which hopefully will help the documents (when they eventually start getting used by Real People) be spread around between software suites.

Some are naturally suspicious of Microsoft, suggesting Office Open XML is just another way of fighting back against the OpenDocument formats. But I don’t think one could deny that MS Office was due for an overhaul in its formats; the older ones are a bloated (in more ways than one), proprietary mess.